Applying to Graduate Programs in Technology, Data & Physical Sciences: A Step-by-Step Timeline

Know Yourself, Find Your Path: Before We Begin 

Before pursuing any career path, it’s important to understand yourself and your aspirations. Take some time to evaluate your VIPS: Values, Interests, Personality, and Skills. Ask yourself: 

  • What are you most passionate about? 
  • What kind of work excites you, and why? Is a grad school degree required or desired for my career goals? 
  • What kind of environment do you thrive in? (fast-paced, collaborative, research-oriented) 
  • What skills do you possess that would translate well to graduate studies? 

Understanding your VIPS will help you make informed decisions about potential graduate programs and research areas. This self-reflection will be crucial when crafting your personal statement and tailoring your application materials. 

Now, Let’s Get Started! 

Summer Before Your Senior Year 

  • Explore Your Options: Dive into the world of graduate programs! Research faculty interests, active lab research, program requirements, and application deadlines. 
  • Finding the Right Fit: How Many Programs Should I Apply To? There’s no magic number for applications, but most students apply to 5-8 programs. Here’s how to find the sweet spot:
    • Cast a Wide Net, Aim High: Include a “dream” category for your top choices, even if they’re highly competitive. You never know! 
    • Balance Ambition with Reality: Have a set of “strong” programs where you have a good chance of admission based on your profile. 
    • Don’t Forget the Safety Net: Consider a “safety bet” program you’d be happy to attend if your top choices don’t work out. 
  • Craft Your Story: Begin drafting a personal statement outlining your academic and professional goals. 
  • Prep to Take the GRE (optional): Even if your program doesn’t require it, consider taking the GRE.
  • Connect with Faculty: Discuss your graduate school aspirations with professors you know and your career coach at Emory. Get their advice on program choices. 

Refining Your Application: September 

  • Seek Feedback: Share your personal statement with your professors and career coach at Emory for feedback and suggestions. 
  • Polish Your Writing: Ensure your statements are polished and clear. Writing support at Emory: https://writingcenter.emory.edu/resources/writing-support.html#row2  
  • Narrow Your Focus: Based on your research and discussions, finalize your list of prospective graduate programs. 
  • Register for the GRE (if needed): Make sure you register for the GRE exam with enough time to prepare. 

Application Crunch Time: October – November 

  • GRE Time! Take the GRE exam if required by your chosen programs. 
  • Refine Your Statement: Tailor your personal statement to each program, highlighting specific interests and program alignment. 
  • Transcript Time: Order official transcripts from your university. 
  • Application Drafts: Create application login accounts for each program and start drafting them. Review and edit your drafts carefully before submitting them. 
  • Recommendation Request: Approach relevant faculty members who can speak to your strengths for letter of recommendation requests. Ensure they understand deadlines and follow up to confirm submission. 
  • Application Submission: Submit the completed application forms for all your chosen programs.
    • Quality Over Quantity: Focus and Tailor Your Applications: Applying to more than 10 programs might require narrowing your list. Here’s why:
      • Focus on Alignment: Prioritize programs that align with your research interests and career goals. 
      • Depth over Breadth: Shallow applications can hurt your chances. Tailor your personal statement and application materials to each program. 
      • Consider Costs: research/ estimate application fees and prioritize accordingly. 


Decision Time: December – April 

  • Submission Done! Breathe easy, you’ve submitted your applications. 
  • Supporting Documents: Follow up with programs to ensure they receive all necessary supporting documents. 
  • Campus Visits (optional): If possible, visit your top program choices to get a feel for the campus environment. 
  • Apply for Financial Support/Funding Time: Complete the Free Application for Federal Student Aid (FAFSA) application and contact the graduate admission office about potential scholarships, or other funding
  • Admissions Decisions: You should receive admissions decisions from programs by April 
  • Accept or Decline: you’ll need to decide whether to accept or decline any offers of admission before your undergraduate graduation ceremony. We recommend submitting your decision by May 1st 

Remember: This is a general guide, and deadlines can vary. Stay organized, proactive, and focused throughout the application season for a successful journey toward your graduate studies! 

Additional Resources: