Accepting or Declining an Offer- Writing Sample

Accepting an Offer

Dear Mr./Ms. _______:

Thank you for your call earlier and letter offering me the position of [job title] with a start date of June 1st. I am delighted to accept your offer, and I look forward to joining the team in [location].

To confirm, you indicated I will be earning an annual salary of [$} per year with a start date of [date] and will be reporting to [supervisor’s name]. I will follow up closer to the start date to see what information or materials I may need to bring once I get started. Please let me know if you need any additional information from me in the meantime.

Again, I am excited to be joining [organization name] and starting soon. Thank you for offering me this wonderful opportunity!

Kind Regards,

Your Name

Professional Email Signature

Turning Down an Offer

Dear Mr./Ms. __________,

Thank you for your call earlier and for sharing with me the great news that I received an offer. The position sounds like a wonderful opportunity, and I strongly believe in the mission-driven work you are doing.

However, after a lot of careful thought and consideration, I have decided to move forward with another opportunity that more closely aligns with my future career goals. This was not an easy decision for me, as I was greatly impressed with your staff, organization, and the opportunity. I sincerely appreciate the time you took to interview me and sharing more about the role.

I wish you well in your future endeavors. If I can be of service to you in the future, please let me know. I hope our professional paths will cross again.


Your Name

Professional Email signature

Bonus: Asking for an Extension

Hello Mr./Ms. ______,

Thank you for offering me the [position title] with [company name]. The opportunity is exciting, and I would enjoy working with [share more about the opportunity].

You requested that I notify you of my final decision by [date], but I am still in the process of wrapping up some outstanding job search conversations. Would you be willing to let me have until [date] to follow up with you? If given this extension, I can assure you I will be able to make a firm decision.

Thank you for your consideration of my request. I am very interested in this opportunity and would appreciate the additional time if possible.

Kind Regards,

Your Name

Professional Email Signature